If you know me, my lifestyle is incredibly busy so I need some easy organisation hacks. I work full time, have two part time jobs, I’m studying to teach English as a foreign language, I make youtube videos and write this blog, and I’m trying to maintain a social life too! Phew.. I got tired just writing that! Needless to say, I have to really organise myself in order to keep things running smoothly. So in this post (and video down below if you’d prefer a quick video run-down), I will share with you the top easy organisation hacks that have honestly made the biggest impact on my life!
Use a calendar – for everything!
This may sound simple, but it’s one of the best ways to maintain everything in one place. The first mistake I made was using multiple calendars – google calendar, outlook calendar, paper calendars – it was too much!
One of the best decisions I ever made was to consolidate everything into one calendar – and when I say everything, I mean everything! I calendarise everything from plans with friends and appointments, to phone calls and reminders to do things. I went for Outlook – purely because I spent the most time on it (my main job!), which means I was constantly updating it.
I also started time blocking. Time blocking has been the big life changer. It means I can plan out all my tasks, including things such as tidying and cleaning my house (annoying but important!).
I plan ahead as soon as I know I have something to do – e.g. shifts far in advance, or plans with friends. Goes straight into the diary! I also utilise recurring appointments for things such as cleaning or creating to-do lists.
It works if you can be disciplined enough to stick to it – trust me!
Time blocking has been the big life changer!
Image from: www.projectmanager.com
Utilise to-do lists every day
Again, sounds like an obvious thing right? But my to-do lists were never organised, so I didn’t quite understand how beneficial they could be.
What I’ve done now, is use a paper daily to do list which lays out the days on a week’s view (ie when the notebook is open, I see Monday-Sunday). Every Sunday, I will plan out my tasks for the week. This includes work tasks, things such as making a certain phone call, or reminders to edit videos etc. If I know I have to remember to do something ahead of time, it will also pop this in a few pages ahead – it works so much better than any phone reminders, which let’s face it we all just snooze. If I don’t complete certain tasks at the end of the day, I just move them to another day in the week. Trust me – makes you feel so much more on top of life, and less frazzled which is always a bonus! It essentially just moves things out of your brain and onto a piece of paper.
Organise all emails into folders
Ok, I’m not going to lie to you – this is a pain in the butt in the first instance. But LIFE CHANGING afterwards.
It works like this:
1. Set up some sort of filing system for all emails.
2. Go through your whole inbox and file EVERYTHING (or delete, obvs).
3. Set up auto-forwarding of certain emails into certain folders. As an example, I auto forward job alerts, newsletters, and meeting invites into their respective folders.
4. Only leave emails you haven’t yet dealt with in your main inbox.
Thank me later 😀
I hope that gives you some easy organisation hacks and tips for organising a busy life, I know they sound fairly simple but I cannot stress enough how much difference these all made for me!